Duty of disclosure in connection to Tall Ships Races 2022 in Esbjerg

According to the data protection laws we must inform you of the way in which we process your data.

Please note that this is merely meant for your orientation. Hence you do not need to take any action.

Please visit www.esbjerg.dk or contact us in the event that you have questions about the way in which we process your data.

Personal data consists of information about you.

Processing refers to each and every way in which personal data is handled.

It can, for example, consist of our gathering, registering, storing, forwarding, or deleting your personal data.

Name
Email
Phone number
Workplace/Media association

We have received your data from you, yourself/whoever completed the registration in connecting with Accreditation for Tall Ships Races 2022 in Esbjerg.

At this point in time, we cannot provide information as to how long we will be storing your personal data.

What we can say, however, is that we emphasise whether or not the data has served its purpose along with the municipality’s criteria as to when the data is to be transferred to our archives.

Your data is stored in our knowledge-sharing systems (i.e. journal systems). Only staff members with an objective, work-related reason may process your personal data.

The reason for processing your data is to be able to send you newsletters regarding advertisements.

The right to process your data follows from the consent you give when you register your request for accreditation for Tall Ships Races 2022 in Esbjerg.

In addition, your data may be used in order to ensure the quality of our case processing.

We got your data from you or the person who filled out the accreditation form with your information.

You thus provided us with the data when you registered for accreditation.

We store your data in our knowledge-sharing systems (i.e. journal systems).

Only staff members with an objective, work-related reason may process your personal data.

The data is deleted immediately when you cancel your registration for the newsletter and thereby withdraw your consent.

Esbjerg Municipality's communication department will process your disclosed data. In the form, you have also given consent for us to pass on the information to Sail Training International, who need the accreditation data in connection with the Tall Ships Races 2022 in Esbjerg.

Your data is forwarded to other authorities, if we are obliged to do so according to current legislation.

We do not pass on your information to other external parties.

In connection with our processing of your personal data, you have a number of rights.

Please feel free to contact the municipality via the contact details listed below, if you would like to avail of them.

You are entitled to withdraw your consent at any given point in time. Doing so does not change the legality of the processing that has already taken place, i.e. while the consent was in force.

You have the right of access to the information we have registered about you.

You are also entitled to request access to a concrete case relating to you.

You can have information in your case corrected/added to.

Under special circumstances, you are entitled to have information in your case deleted.

Under certain circumstances you are entitled to having the processing of your personal data restricted.

Under certain circumstances, you are entitled to file a protest against an otherwise legal processing of your personal information.

Under certain circumstances, you are entitled to having your data handed over, so that they can be transferred, for example to another authority.

Please contact Esbjerg Municipality by calling +45 76 16 16 16 if you have any questions regarding this webpage, including the processing of your personal data that it refers to.

Esbjerg Municipality also has a data protection advisor whom you can contact by secure e-mail (requires NemID) or by calling +45 76 16 12 70.

For further information regarding the data protection advisor, please
visit www.esbjerg.dk/databeskyttelse (Danish page).

Esbjerg Municipality has a data protection advisor whom you can contact by secure e-mail (requires NemID) or by calling +45 76 16 12 70.

For further information regarding the data protection advisor, please visit the municipality's website.

You can file a complaint with the Danish Data Protection Agency if you want to complain about the way in which Esbjerg Municipality has processed your personal data.

The Danish Data Protection Agency’s contact details can be found on the agency’s website.

It can, for example, consist of the gathering, registration, systematisation, storage, search for, use of, forwarding, or deletion of information.

”Processing” may also refer to the registration of information in an electronic case and document management system.

”Personal information” consists of data that can be assigned to a particular individual, either directly or indirectly.

Section 6, subsection 1, schedule e, of the EU General Data Protection Regulation.

The purpose of processing your personal information is to be able to accredit and contact you in connection with your desired accreditation for Tall Ships Races 2022 in Esbjerg.

You can have information in your case corrected/added to.

Under special circumstances you can have information deleted in your case.

Under certain circumstances, you are entitled to having the processing of your personal data restricted.

Under special circumstances, you are entitled to file a protest against an otherwise legal processing of your personal information.

For further details regarding your rights as a registered individual, please visit the Danish Data Protection Agency’s website.

Feel free to contact the department responsible for processing your case.

Esbjerg Municipality has a data protection advisor whom you can contact by secure email (requires NemID) or by calling +45 76 16 12 70.

Please follow this link for further information regarding the data protection advisor. (Danish site)

You can file a complaint with the Danish Data Protection agency if you want to complain about the way in which Esbjerg Municipality has processed your personal data.

The Danish Data Protection Agency’s contact details can be found on its website.