Disclosure Requirement for Accreditation to the Tall Ships Races

According to data protection regulations, we must inform you about how we process your information.

Please note that this is for your information only. Therefore, you do not need to take any action.

If you have questions about how we handle your information, you can find more details at esbjerg.dk or contact us.

Personal data refers to information about you.

Processing means any form of handling of personal data. This may include, for example, collecting, recording, storing, searching, sharing, or deleting your personal data.

Name
Email address
Phone number
Employment/Media affiliation

We have obtained your information from yourself/the person who filled out the form in connection with the request for accreditation for press coverage of the Tall Ships Races 2025 in Esbjerg.

At this point, we cannot say how long we will store your personal data. However, we can inform you that we will focus on whether the information has served its purpose, and the municipality's criteria for when the information will be transferred to archives.

Your information is stored in our case management systems. Only employees with a legitimate, work-related reason are allowed to process your personal data.

The purpose of processing your personal data is to accredit you for press coverage of the Tall Ships Races 2025 in Esbjerg and to contact you in connection with this.

The right to process your information is based on the consent you give when submitting the accreditation form for the Tall Ships Races 2025 in Esbjerg.

Additionally, your information may be used to ensure the quality of our case processing.​

We have obtained your information from you or the person who filled out the form. The information was provided in connection with the completion of the form indicating the desire to be accredited for the Tall Ships Races 2025 in Esbjerg.

We store your information in our case management systems. Only employees who have a legitimate, work-related reason are allowed to process your personal data.

The information is stored as long as it is relevant to the current case that the form concerns.

The information will be deleted if you withdraw your consent.

It is the Communications Department of Esbjerg Municipality that processes the data you have provided. In the form, you have also given consent for us to share your information with Sail Training International, who need it in connection with the Tall Ships Races 2025 event in Esbjerg. We do not share your information with any other external parties.

You have a number of rights in connection with our processing of your personal data. If you wish to exercise any of these rights, you can contact the municipality using the contact information provided below.

You can always withdraw your consent. However, the processing of your personal data that has already taken place while the consent was valid will still be lawful.

You can access the information we have recorded about you. You can also request access to specific case information about you.

You can request corrections or additions to the information we have about you.

In certain cases, you can request the deletion of your personal data.

In certain cases, you can request a limitation on the processing of your data.

In certain cases, you can object to the lawful processing of your data.

In certain cases, you can request that your data be provided to you in a format that allows it to be transferred to, for example, another authority.

If you have questions about this page or the processing of your personal data it relates to, you should contact Esbjerg Municipality at +45 76 16 16 16.

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Esbjerg Municipality has a data protection officer that you can contact via secure email (requires MitID) or by phone at +45 76 16 12 70. Read more about the data protection officer on the Municipality's website.

You can file a complaint with the Danish Data Protection Agency (Datatilsynet) regarding Esbjerg Municipality's processing of your personal data. You can find the contact details for the Data Protection Agency on their website.

This may include, for example, the collection, registration, systematization, storage, searching, use, sharing, or deletion of information.

“Processing” may also include the registration of information in an electronic case and document management system.

“Personal data” refers to information that can be directly or indirectly attributed to a specific individual.

How we process your personal data

Article 6, Paragraph 1, Letter e of the General Data Protection Regulation.

The purpose of processing your personal data is to accredit and contact you in connection with your request for accreditation for the Tall Ships Races 2025 in Esbjerg.

You can have information corrected or added to your case.

In certain cases, you can have information deleted from your case.

In certain cases, you have the right to have the processing of your personal data restricted.

In certain cases, you have the right to object to the lawful processing of your personal data.

You can read more about your rights as a data subject on the Danish Data Protection Agency's website.

You are welcome to contact the department handling your case.

Esbjerg Municipality has a data protection officer that you can contact via secure email (requires MitID) or by phone at +45 76 16 12 70.
Read more about the data protection officer.

You can file a complaint with the Danish Data Protection Agency (Datatilsynet) if you wish to complain about Esbjerg Municipality's processing of your personal data. You can find the contact details for the Data Protection Agency on their website.​